Procurement Resources

January 2016
Dear Shining Mountain parents,

Our 21st Annual Gala Benefit is the largest fundraising event for our school and most importantly for our children. It is also the one night a year that is set aside to celebrate with the other adults in our community. Each year the Gala is a special evening of music, fine dining, festive beverages, dancing and socializing. You won’t want to miss it!!

The event includes an Online and Live Auction. The Online Auction will feature 200+ items, which will be perused online at our auction web site and bid on beginning two weeks before the Gala and throughout the event night. The online auction will close mid-morning the day following the Gala. Most of these items open bidding at 50% of their value. The online auction items are donations of tangible items, gift certificates and services from parents in our community and businesses largely from Boulder County. The items range in value from $20 to $200 and up. With a wide variety of items, there really is something for everyone to bid on.

The 200-plus items are solicited by parents in our community. Each year we ask each SMWS family to solicit one item, certificate or service from their favorite business or to donate an item or service personally. Please consider soliciting your favorite businesses for us! The donation deadline is February 26, 2016―however, we would like to receive them as soon as possible.

Following are instructions on how to procure items:

  1. Take a solicitation form and cover letter the next time you frequent your favorite restaurant, boutique, carwash, dentist, veterinarian, book store, children’s store, museum, theatre, zoo, masseuse, health care practitioner, yoga teacher or studio, florist, home accessory store, salon, bakery, jeweler, wine merchant, athletic event, hotel, etc.
  2. Drop a form by a friend’s business―ask for an item for your child’s school.
  3. Email a request to your child’s summer camp, your favorite get-away, spa, athletic club, etc.


  1. Have the donor complete the form including the value of the donation.
  2. Deliver the item or gift certificate with the procurement form to:
    1. Robin Stephens, Event Coordinator – 2nd Floor of the Community House
    2. Kim Rector in the Lower School Office
    3. Or leave on the counter in the Community House living room999 Violet Avenue, Boulder, Colorado 80304 Phone: 303-444-7697 ● Fax: 303-444-7701

Things to know:

  1. Merchants are usually very gracious―at worst they will simply tell you “no”. Most of the time they will gladly support their community’s children. Also, you won’t be the first person asking for a donation. They are asked regularly.
  2. If they would like, we can generate a gift certificate for them. We just need to know any restrictions to their gift.

The following items are the favorites of our guests and bidders year after year: (We have found certificates, tickets, or “experiences” to be the most popular).

  • Restaurant certificates are # 1 and easiest to obtain―also coffee shop cards, bottles of wine and micro brewed beer, beautiful cheeses and chocolates, etc.― as well as, cooking classes and other food related donations.
  • Tickets to sporting events, theatre tickets, music and dance concerts, Shakespeare festivals, museums, etc.
  • Donate your mountain home or other vacation spot for a long weekend or a full week.
  • Massage services, yoga classes, essential oil packages, spa items and treatments, homeopathicremedy kits and other items and services, which nurture and nourish.
  • Items for the home such as pottery, home accessories, home related services, patio accessoriesand furniture, garden accessories and books, garden services, car detailing and accessories, etc.
  • Children’s clothing, toys, games, camps, furniture, dollhouses, books, etc.
  • Accessories like hand bags and luxurious scarves, special earrings and necklaces, vases for theflorist certificates, etc.If you have a great idea and are not sure whether it is right, give us a call and we will discuss the possibilities with you.

    Thank you for opening your heart in support of our school, Waldorf Education and most of all, our children, by helping us solicit some great items for our Online and Live Auctions this year!

With much gratitude,

Robin Stephens
Events Coordinator

Procurement Resources