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Board of Trustees Notes and Votes | Fall Semester 2016

Board of Trustees Notes and Votes for June 2016

At June 14, 2016 meeting the Board of Trustees:

  • Received an update from the GC regarding the state of the school at all levels, retention and enrollment.
  • Received Campus Development update, including current process and timeline. Marilyn Fox will lead the Programming work for the Campus Development in order to receive maximum faculty input.
  • Received Finance Committee Update from Andy Wyckoff Judson, Treasurer. Finance Committee proposes an authorization of preliminary budget authorizing expenditures based on current enrollment projections.  The budget will be adjusted and final budget will be approved in September or October based on actual enrollment.  Passed by consensus vote.
  • Approved minutes of May 17, 2016 meeting by consensus vote.
  • Participated in a discussion regarding the Board’s self-assessment and evaluation process and results.

Board of Trustees Notes and Votes for September 2016

At September 13, 2016 meeting the Board of Trustees:

  • Participated in Board training session with Sean Spellecy of New Dawn Security. New Dawn Security completed a thorough and in-depth investigation and risk assessment for our school last May.
  • Received Finance Committee Update from Andy Wyckoff Judson, Treasurer. Audit is largely complete; the goal is to bring final audit to the BOT for approval in October.  This year, we didn’t borrow the current year’s tuition deposits to finish last year’s costs.  This was a goal in our Strategic Plan that we hoped to accomplish in three years, and we were able to achieve it this year.  Finance Committee is working on developing a policy for the school regarding financial reserves and debt level.  The goal is to have a policy to present to the BOT by January 1.
  • Approved minutes of June 14, 2016 meeting by consensus vote.
  • Received Campus Development update from Brian Hludzinski. Brian presented a comprehensive summary of the work to date.

Board of Trustees Notes and Votes for October 2016

At October 11, 2016 meeting the Board of Trustees:

  • Participated in Board training session with Pat Bassett, Educational Consultant and past President of NAIS (National Association of Independent Schools). Training included information and recommendations regarding school diversity and tuition assistance policies.
  • Participated in Board study, led by Michael Janzen and Joan Bremner. The Board is working with the text Republican Academies by Francis Gladstone.
  • Received Annual Fund update from Kim Rector, Development Director.
  • Approved September BOT meeting minutes by consensus vote.
  • Received Finance Committee update from Andy Wyckoff-Judson, Treasurer. Approved presented 2016-17 school Budget by consensus vote.
  • Received Campus Development update from Michael Shaun Conaway. Michael Shaun presented several different possible scenarios regarding land sales structure.  Next step includes prioritizing program.
  • President Will Paradise led discussion regarding status of BOT leadership. Michael Shaun Conaway and Brian Buckley have been asked to move into the role of co-vice chairs of the Board.  In June the new slate of officers will be voted in.  Proposal approved by consensus vote.

Board of Trustees Notes and Votes for November 8, 2016

At November 8, 2016 meeting the Board of Trustees:

  • Participated in a phone conference audit review with Kevin Rickman of Altruic Advisors. Finance Committee recommended approval of the audit.  Audit was approved, passed by consensus vote. The final audit report will be released upon completion of the paperwork for the agreed upon loan covenant waiver.
  • Received Finance Committee update from Andy Wyckoff-Judson, Treasurer. Received overview of 1st quarter financials.  Discussed policy and procedure for cash management at the school.
  • Received Campus Development update from Will Paradise, President. Meetings are being held every two weeks in conjunction with Sopher Sparn.  Different proposals are being considered.
  • Approved October BOT meeting minutes by consensus vote.
  • Pam Lambert has completed her third trial meeting as a trustee candidate. She has accepted the invitation to become a trustee, and was approved by consensus vote.

Board of Trustees Notes and Votes for December 6, 2016

At December 6, 2016 meeting the Board of Trustees:

  • Welcomed three new trustee candidates: Latane Hill, Jarrett Kovics, and Jennifer Colman. Welcomed Pam Lambert as a new trustee.
  • Received Finance Committee update from Andy Wyckoff-Judson, Treasurer. Heard progress of committee in their work towards developing a reserve policy.  Received update on budget and tuition setting process.
  • Participated in Board study, led by Michael Janzen and Joan Bremner. The Board is working with the book Republican Academies by Francis Gladstone.
  • Received Campus Development update from Michael Shaun Conaway.
  • Participated in discussion regarding the school’s strategic direction on diversity and tuition assistance policy. A Tuition Assistance Task Force will be formed to explore the existing policy and make recommendations.   This decision was passed by consensus vote.